How to Add an Email Signature in Gmail (Free, 2026 Guide)

How to Add an Email Signature in Gmail (Free, 2026 Guide)

Adding an email signature in Gmail takes about a minute. This guide covers Gmail on the web, where you can paste a fully formatted HTML signature, and the Gmail mobile app, which uses a separate plain-text signature. Build your signature first with our free generator, then follow the steps below to install it.

Create your free signature

Add a signature in Gmail on the web

  1. Build and copy your signature on the Create page using the Copy as rich text button.
  2. Open Gmail in your browser and click the gear icon in the top right.
  3. Click See all settings.
  4. On the General tab, scroll down to the Signature section.
  5. Click Create new, give the signature a name, and click Create.
  6. Click into the signature editor box and paste (Ctrl+V or Cmd+V). The formatting, photo, and links carry over.
  7. Under Signature defaults, choose this signature for new emails and, if you want, for replies and forwards.
  8. Scroll to the bottom of the page and click Save Changes.

Tip: if the image does not appear, make sure you used Copy as rich text rather than copying raw HTML into the editor.

A note on the Gmail mobile app

The Gmail app on iPhone and Android uses its own signature setting, and it is plain text only, so it cannot show a photo or formatted layout. To set it, open the Gmail app, tap the menu, go to Settings, choose your account, and tap Mobile Signature. Many people leave the mobile signature as a short plain-text line and rely on the full HTML signature on the web and desktop.

Create your free signature